Exam Instructions 2009/10
Contents:
Registration Make sure that you have registered for all of your correct examinations by the registration deadline set by your College/department. Failure to do so may prevent you from sitting an examination.
It is your responsibility to have paid all necessary fees before sitting your examinations. Failure to do so will prevent the consideration of your marks at the relevant Assessment Board.
Timetables
As a student of the College, it is your responsibility to refer to the timetable to note the date, time and location of your examinations. The Exam Timetable is published on this website and on the notice board outside.
Examination clashes
If you discover that you have two examinations on the same time, please inform your departments as soon as possible. They will liaise with the exam Committee/college Principle who will contact you before the start of the exams to confirm arrangements put in place for you.
Before the examination Arrival to the examination
Please arrive to the examination in good time - at least 20 minutes before the start time.
Hall Ticket/Admit Card
You need to bring your student Hall Ticket/Admit Card to all examinations. If you have misplaced your Hall Ticket/Admit card, please go to the Exam Commitee office to obtain a new hall ticket. New hall ticket/admit card cost $10.
You may not be permitted to enter an examination without a valid Hall Ticket/Admit Card
Seating Plans
Seating plans, detailing your name and desk number, will be posted outside the examination room. It is important that you sit at the desk allocated to you on the seating plan. Failure to do so may mean you have the wrong examination paper in front of you and will cause problems in verifying your attendance. If your name does not appear on the correct seating plan you must inform an invigilator inside the room immediately. Failure to inform an invigilator promptly may result in a delay to the start of your examination.
Personal possessions
Before entering the room, an invigilator will announce where books and and othere things should be placed. You are reminded not to bring any valuables with you to examination location and to keep belongings to a minimum. College will not be responsible for any items lost or stolen from examination venues. You are required to supply your own pens and pencils at each examination.
Please note that it is an examination offence to have a mobile phone, mp3 player or any other electronic equipment on your person during an exam, even if they are switched off. Any material found after the examination has started will be confiscated and sent to your department for them to check. If you do not want to leave your mobile phone in your bag, you may place it under your desk, at your own risk. Click here for more information about unauthorised material.
Personal possessions
You will normally be permitted to enter the examination room approximately 15 minutes before the start of the examination. You may not enter the examination room before an invigilator instructs you to do so.
Upon entering the examination room you are subject to examination regulations and you must comply with all instructions given by an invigilator before, during and after your examination. Talking is strictly prohibited. If you have a question please raise your hand and an invigilator will help you.
Once you have found your desk you must await the invigilator's instruction. You will normally be asked to start filling in your details on the front of your answer booklets. At this time you must place your ID card, face up, on your desk in order for an invigilator to confirm your identity. Failure to do so may result in disruption once you have started your examination, if the invigilator has to request your card.
Entering the examination room
You will normally be permitted to enter the examination room approximately 15 minutes before the start of the examination. You may not enter the examination room before an invigilator instructs you to do so.
Upon entering the examination room you are subject to examination regulations and you must comply with all instructions given by an invigilator before, during and after your examination. Talking is strictly prohibited. If you have a question please raise your hand and an invigilator will help you.
Reading time
Once the front of the answer booklet has been completed the invigilator will normally permit you to start reading the question paper. The full 10 minutes reading time is concessionary and always starts before the actual exam start time (for example, if your exam starts at 10.00 am, reading time usually begins at 9.50 am). You are not permitted to write anything at this time (other than your details on the answer booklet front cover). If an invigilator finds that you are writing before this time, a note will be made on your script for the examiner's / Assessment Board's consideration. It is in your own interest to carefully read the instructions on your question paper.
Late arrival
If your exam started less than one hour ago you will normally be able to sit the exam. You will not be given extra time to make up for the time you lost, and you will finish along with all other students taking the same paper.
You will only be given your full allotted time for the paper in exceptional circumstances.
If you arrive more than one hour late, you will normally not be permitted to sit the examination regardless of the reason.
Unauthorised material / examination offences
The introduction of any unauthorised material or device into the examination room constitutes an examination offence and may result in disciplinary action taken against you. Please be aware that if unauthorised material is found on your person during an exam, it will be confiscated and submitted to your department, together with a report, for them to consider any disciplinary action.
In particular note the following:
Mobile phones / electronic equipment: possession of a mobile phone, iPod, pager, personal organiser or any electronic device (other than those specifically allowed for an examination) on your person is strictly prohibited whilst you are sitting an examination. If you have a mobile phone with you, it must be switched off and placed in your poket/bag. If you do not want to leave your mobile phone in your bag you may place it under your desk at your own risk. If a mobile phone or other unauthorised material is found on your person during an exam, it will be confiscated and submitted to your department for checking.
Notes: notes of any kind are strictly prohibited in the examination venue, even if they are unrelated to the examination you are going to sit and even if you are not seen referring to them during the examination. Please take care to leave any revision notes in your bag in the designated area and do not leave them in your pockets.
Books and bags: You are not permitted to take any book or bag/coat to your examination desk. Only items that are necessary for the examination should be brought to the desk.
During the examination
You must not start writing until the head invigilator announces the start of the examination. If calculators are allowed in an exam, invigilators will check that the memory has been cleared during reading time or at the beginning of the examination.
Queries
If you have any queries, raise your hand and an invigilator will approach you. You must not leave your desk without the permission of an invigilator for the duration of the examination. Failure to comply is an examination offence and may result in your examination script not being marked.
Permission to leave the examination room
You are not permitted to leave the examination room during the first hour or the last 15 minutes of your examination. If you need to leave the exam outside of these times, please raise your hand and an invigilator will respond to your request.
If you are given permission to temporarily leave the room, you will be accompanied by an invigilator. During this time you must not attempt to contact any other person or consult any material relating to the examination.
Leaving the examination early
After the first hour, you may leave the room, unless this occurs during the last fifteen minutes. You must notify the invigilator that you wish to leave. You will not be permitted back into the examination room under any circumstance.
Examination stationery must not be removed from the examination room. Removal of these papers will result in disciplinary action being taken against you. This also applies to question papers that state that they should not be removed from the examination room.
Evacuation during examinations
If, during your examination, there is unexpected or some security issue happens leave all equipment at your desk and follow the head invigilator's instructions carefully. You will remain under examination conditions.
End of the examination
When the head invigilator announces the end of the examination, you must stop writing.
You are not permitted to talk until you leave the examination room. Ensure that the front of each answer booklet has been fully completed and that you have sealed the booklet.
You are not allowed to leave your desk until your script has been collected by an invigilator. If you leave the room before this has taken place, a mark will be placed on your script and your work will be marked only at the discretion of the examiners.
When leaving the exam room you may not take any examination stationery with you. A copy of the exam paper may only be taken if you are permitted to do so.
Examinations of differing time durations may be taking place in the same examination room. When allowed to leave please consider your fellow students who may still be writing and leave the room as quickly and quietly as possible.
Illness
Before your examination
If you find that you have fallen ill before the start of your examinations you must submit a doctor's certificate to your College / department as soon as possible and not more than seven days after the date of your first affected examination.
During your examination
If you fall ill during your examination, please raise your hand and an invigilator will attend to you. You must submit a doctor's certificate to your College / department as soon as possible and not more than seven days after the date of the examination. The certificate must define the nature of the illness and the period it covers.
Exam Committee Office, june 2010.
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